Tokyo,8.0M ～ 8.0M
[Key Accountabilities: (with % estimate of proportion of role)]
- Accounts Payable (35%)
- Accounts Receivable (20%)
- Monthly Accounting and Taxation (20%)
- Travel & Expense control (15%)
- Administration (10%)
- Knowledge and Compliance
[Major Tasks & Activities:]
◇Month End Accounting and Taxation
- Prepare meaningful and consistent income, profit and loss, and balance sheet statements, and prepare other accounting statements and reports as required
- Prepare reconciliations of balance sheet accounts.
- Ensuring adequate documentation of reconciled balances and outstanding items are proactively followed up for resolution.
- Preparation and processing of journals in the X3 general ledger.
- Preparation of monthly reporting packages of the business for timely submission to corporate office.
- Assist with preparation of supporting documentation and schedules for internal and external auditor requirements.
- Communication of month-end forecasted account balances.
- Assist with reporting and collecting key information in relation to the companies’ Foreign Exchange transactions.
- Identify areas of weakness in the financial systems & make recommendations for improvements
- Assisting local taxation advisors by preparing information and details as requested including supporting documents for payroll calculations
- Work with the team on Pricing information as required
◇Accounts Receivables
- Assist customers processing importation documentation and administration as required
- Preparing end of month account statement runs
- Liaising with external parties regarding statements
- Maintaining and updating outstanding invoice spreadsheets
- Contacting customers to provide information to facilitate payment of outstanding invoices
- Updating and maintaining trade account details in X3
◇Accounts payable
- Receiving and verifying invoices from requestors/locations/supplies as per standard procedure and inputting approved invoices data into the system as per financial approval limits
- Incurring accrual costs/Prepayment timely
- Filing invoices for further processing and payments
- Ensuring timely posting of payment made by direct debits from bank clearing accounts
- Checking details for accuracy and matching with the purchase orders
- Reconciling vendors’ statements
- Weekly payment proposal preparation
- Reconciling employee expense control account
- Posting employee expense claims
- Rectifying wrong GL accounts/amounts/GST values
- Filing unpaid expense claims for further processing and payments
◇Asset management
- Reconciling inventory & fixed asset balance regularly
- Maintenance of Fixed Asset Register by creating new assets, depreciation run, month end asset reports
- Monitoring value of assets if it meets accounting requirements
- Incurring accrual costs if necessary (Inventory/fixed assets) with appropriate approval process
- Maintaining supportive documents for balance reconciliation
◇Administration
- Ensure filing and documentation is up-to-date and is compliant with standard processes and formats
- Complete required reports within designated timeframes (e.g. expenses, product samples etc)
- Participate in meetings as needed
- Liaise with management and staff to ensure projects are conducted efficiently
- Communicate with staff & management using proper channels
- Master computer skills and required software programs
◇Knowledge and Compliance
- Maintain a current and comprehensive knowledge of relevant accounting standards and tax knowledge
- Knowledge of competitors and general products
- Maintains up-to-date knowledge of industry trends, cutting-edge practices and techniques, current publications, regulations, etc
- Maintain up-to-date knowledge of Link standard operating procedures and policies and ensure compliance at all times
- Ensure your Company related activities comply with relevant Acts, legal demands and ethical standards
